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Terms and Conditions - All motorcycle tours

Motorcycle tours terms & conditions

There is a rental element to all tours and so the general terms and conditions detailed below relate to the rental element of the booking.

Self Guided Tours have their own terms and conditions and you should also read these.

Guided Tours also have specific terms and conditions which relate to the tour you are taking and you should read these by clicking on the relevant link on the web page that shows your tour.

Each depot has certain terms and conditions specific to them and their bikes, but there are some that apply to virtually all rentals and you'll find them detailed below. Please contact us us with any queries.

When you collect your bike you must bring along your motorcycle license and your credit card. If you are from overseas you’ll also need your passport, your motorcycle riders license from your home country or your international motorcycle riders permit if your license is not in English.

› Insurance:

Each bike has different insurance details with an excess payable in the event that an accident occurs which is the fault of the rider. Registration in Australia includes third party person insurance but not third party property insurance. Some depots include third party property insurance as part of their rental charge whilst others charge an additional fee for it. Read the terms and conditions of the bike you are thinking of hiring to check details.

In a very few cases motorcycles aren't covered for theft. Fortunately bike theft is very rare in Australia and so it is unlikely to be a problem but locks should be used at all times when leaving the bike. Breach of rental contract terms voids ALL insurance and the renter is liable for ALL damage.

Insurance DOES NOT cover: The rider for bodily injury or damage/loss of personal belongings. Supplementary travel insurance is essential. Loss of rental caused by extensive damage to the motorcycle rendering it unavailable for hire is also not covered.

› Cancellations:

In the event of a cancellation the booking deposit is lost.

› Refunds:

There are no refunds if a motorcycle is returned before the end of the hire period, or if a tour is curtailed. This is because the bike had been booked to you and other bookings for these dates refused.

› One way rentals:

You can drop off your motorcycle at any city and simply pay the freight costs of shipping the bike back to the city of collection. This can vary depending on the bike, date and length of hire and so please e-mail us for a specific quote with regard to this.

› Long term rentals:

If you are hiring a bike for a long period and expect to travel a long way then you must agree to have the bike serviced en route. Most depots will not charge you for this.

› Costs not included in the rental price:

Parking tickets, speeding fines and other penalties. A $50 fee may be imposed for the handling of unpaid fines. Other exclusions will be detailed in the specific terms and conditions for the tour you have selected to take.

› Fuel:

Bikes are normally provided with a full tank of fuel. Please ensure it is full when returned at the end of your trip.

› Additional items for hire:

Contact us with your requirements for any additional equipment such as tents and cooking items. Almost all depots have riding gear available either free of charge or for a low rental fee.

› Personal travel insurance:

It is vital that you have appropriate travel insurance, which offers cover while motorcycling. BikeRoundOz, its Agents, Assigns and Contractors accept no responsibility for a customer's failure to arrange appropriate cover. Please also note that cover is often void if a helmet is not being worn. We strongly recommend you cover yourself with travel insurance in case of accident and to ensure that if your personal circumstances change and you have to cancel, your costs are covered.

› Helmets:

It is a condition that you wear an approved crash helmet at all times when riding your motorcycle. BikeRoundOz strongly encourages you to take your own helmet and cannot accept liability for the condition of any crash helmet provided by third parties.

› Mechanical difficulties, accident and theft:

In the event of mechanical breakdown or accident, report this to the emergency number issued to you by the depot. Do not undertake repairs without the prior agreement of the depot. In the event of an accident or theft, always report it to the police immediately, obtain a police report number and notify the depot. The depot will make every effort to provide repair facilities or a replacement motorcycle, but is not obliged to do so.

Where a motorcycle has been crashed and is not able to be ridden any further, BikeRoundOz, its Agents, Assigns and Contractors are under no obligation to replace or supply another motorcycle for the completion of the journey and no compensation can be claimed by the hirer for the unused portion of the hire period.

› Outback travel:

Outback and travel on remote gravel roads or tracks can be extremely dangerous unless you are well prepared and know how to deal with difficult situations. Every year tourists find themselves in trouble and some even die due to lack of preparation and knowledge. If you intend to ride on remote gravel roads or tracks then you MUST inform us of your plans.

It may be possible to accommodate your route as some depots specialise in bikes for this type of trip but common outback roads where many depot's bikes are forbidden are: the Savannah Way, Plenty Highway, Great Central Road, Gunbarrel Highway, Gibb River Road, Tanami Track, Oodnadatta Highway, Birdsville Track, Canning Stock Route and any Cape York track. Should your bike break down for ANY reason on gravel roads then you will be responsible for recovery costs. Please request authority before taking bikes on gravel roads. This is for your own protection as unnecessary deaths happen every year. If you choose to ride on outback gravel roads/tracks it's important you understand the sorts of issues that can arise.

The nature of the terrain often makes the journey very hard on the bikes and if something breaks in a remote area components can take many days to arrive. This means you could be waiting some time for repairs to take place. This is an inherent risk of traveling in these areas and please bear in mind it is your choice to be riding there. While everything possible will be done to get you going again as soon as possible, delays are beyond the depot's control and so lost travel days and other costs such as accommodation ARE NOT REFUNDED no matter what the reason for the breakdown.

› Liability:

BikeRoundOz, its Agents, Assigns and Contractors accept no responsibility for and shall not be liable in respect of any loss, damage, alterations, delays or changes arising from circumstances outside its or its Contractors' control, such as, but not solely, war or threat of war, riot, industrial dispute, civil strife, fire, adverse weather conditions, terrorist activity, natural and nuclear disaster, technical transport problems, computer malfunction, cancellation of scheduled or charter airlines, closure or congestion of airports or ports, or financial failure of Contractors or depots. BikeRoundOz acts as information and booking resource for riders.

BikeRoundOz may not invoice you or process any transaction and may simply pass on booking information on your behalf. Your contract is with the supplier directly and BikeRoundOz accepts no responsibility for and shall not be liable in respect of any loss or damage whatsoever.

› Contract:

BikeroundOz will arrange your rental/tour and you will be required to sign a contract at the depot when collecting your bike. The legally binding contract for the rental/tour will be between you and the depot and not with BikeRoundOz.

› Indemnity Release:

By booking a rental, self guided tour or guided tour you agree that you understand and agree to the indemnity release detailed below which is between you (and any passengers) and atf the Osborne Trust T/A BikeRoundOz, it's directors, employees or agents (hereafter called The Company).

You must agree that you shall participate entirely at your own risk and that you, your successors, executors and administrators will release, indemnify and not instigate any claim, demand or expense against The Company for any personal injury, loss of life or damage to personal property suffered during or subsequent to events on the rental or tour.

You must acknowledge that any road whether sealed or unsealed, or any other venue upon which you travel, may have sandy or rocky surfaces with defects either hidden or exposed as is the nature of some roads. You must agree to obey and observe all rules and directions given during a tour, whether given in writing or verbally by The Company and that The Company has the right to exclude you from any tour for non-adherence to any rule or direction given.

You must accept that you are permitted to rent a motorcycle or take part in a tour on condition that you ride safely with due care and regard for other people and property.

You must acknowledge that motorcycle riding, whether as a rider or passenger, can be dangerous and that a motorcycle rental or participation in a tour organised and promoted by The Company may expose you to the possibility of injury or death and further, you must acknowledge that the way other people may ride, drive or act is outside the control of The Company.

You must acknowledge that there may be no, or inadequate facilities for treatment or transport of participants if participants are injured. You agree that you understand that travel insurance to cover all forms of personal injury, repatriation or costs in the event of death is essential and it is your responsibility to ensure you have appropriate cover.

You agree to wear appropriate motorcycle safety equipment at all times and that you are medically fit to undertake a motorcycle rental or tour.

You must agree that you have read and understood the indemnity release and agree that the motorcycle rental or participation in a tour whether guided or self guided is entirely at your own risk.